Position Change need to change user name and mail box

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frogman

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I am running Exchange 2003 (Version: 6.5.7638.1) Here is my situation.
I had someone leave (Bill) and then Kyle replaced that person.
Bill's email has lots of mail in the mail box that pertains to the
position and he also has another email box associated with his
account. What I want to do is just use Bill's AD profile and Email
but change it to Kyle and set up the other email box in the new
profile. What is the best way to do this?

just change active directory and hope it changes the email too?

Create Kyle in AD and create and email box then copy all the info from
Bill's to Kyle's mail box?

Is there a better solution that I don't even know about

Thanks
frogman
 
Re: Position Change need to change user name and mail box

On Aug 15, 7:35 am, frogman <frogm...@googlemail.com> wrote:
> I am running Exchange 2003 (Version: 6.5.7638.1) Here is my situation.
> I had someone leave (Bill) and then Kyle replaced that person.
> Bill's email has lots of mail in the mail box that pertains to the
> position and he also has another email box associated with his
> account. What I want to do is just use Bill's AD profile and Email
> but change it to Kyle and set up the other email box in the new
> profile. What is the best way to do this?
>
> just change active directory and hope it changes the email too?
>
> Create Kyle in AD and create and email box then copy all the info from
> Bill's to Kyle's mail box?
>
> Is there a better solution that I don't even know about
>
> Thanks
> frogman

You could do something with rules....OR we found ourselves in a
similar position where people left the company or went on vacation and
nobody outside the company knew about it. Bad Business! We finally
created "public" mailboxes (sales@ourdomain.com etc)and granted rights
to groups that pertain to associated positions. This has really helped
clean up that kind of situation.
 
Re: Position Change need to change user name and mail box

Setup Kyle just like any other user with a user account and his own mailbox
of course. Give Kyle permissions to Bill's mailbox and add it to his own
Outlook profile. Create a personal folder in how own mailbox and copy all of
Bill's email to that new folder. Turn forwarding on Bill's mailbox to Kyle.
Do the same for the other mailbox. After 30 days disable Bill's account. Now
Kyle has all previous emails in Bill's mailbox in a personal folder from the
day you set him up and anything from that day forward in his own mailbox.


"frogman" <frogman7@googlemail.com> wrote in message
news:1187188556.812844.204930@z24g2000prh.googlegroups.com...
>I am running Exchange 2003 (Version: 6.5.7638.1) Here is my situation.
> I had someone leave (Bill) and then Kyle replaced that person.
> Bill's email has lots of mail in the mail box that pertains to the
> position and he also has another email box associated with his
> account. What I want to do is just use Bill's AD profile and Email
> but change it to Kyle and set up the other email box in the new
> profile. What is the best way to do this?
>
> just change active directory and hope it changes the email too?
>
> Create Kyle in AD and create and email box then copy all the info from
> Bill's to Kyle's mail box?
>
> Is there a better solution that I don't even know about
>
> Thanks
> frogman
>
 
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